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Volunteer Information

VOLUNTEER COORDINATOR

 

Contact Info:

Mark Purkey

Volunteer Coordinator


DYBSA 2018 Volunteer Requirements

Dear Parents,

Delano Youth Baseball and Softball Association (DYBSA) is a non-profit organization run by volunteers.  Similar to other activities in which your sons/daughters may be involved, DYBSA cannot function without parents volunteering their time!

Volunteer Deposit:  ALL families with players above T-ball, Coach Pitch or 8U Softball are required to submit a separate volunteer deposit check of $150 as part of your family’s registration.  This deposit check must be mailed to DYBSA at PO Box 63, Delano, MN  55328 by March 10, 2018.  ONLY one volunteer deposit is required per family.  Failure to submit your volunteer deposit will delay your registration and ability to participate in evaluations.  Deposit checks will be destroyed after the end of this season if hours are met and reported.  Deposit checks will be cashed if volunteer requirements are not fulfilled.

Volunteer Requirements: ALL families with players above T-ball, Coach Pitch or 8U level are required to volunteer.  Your volunteer time requirement is based on the highest level of play in which your family participates.   DYBSA volunteer time requirement is PER FAMILY. (see chart below for your family’s minimum requirement) We realize that many families do more than the minimum required volunteer hours, we set a minimum so all families understand the need for your time and talents.

Baseball -

Level of Play

Volunteer Requirement

 

Softball –

Level of Play

Volunteer Requirement

T-Ball

No minimum

 

T-Ball

No minimum

Coach Pitch

No minimum

 

8U Softball

No minimum

10U B

12U B

14U B

4 hour minimum

 

10U – EWC/CR

12U – Tier 2

 

4 hour minimum

9U A

10U A/AA

11U AA

12U A/AAA

13U AA

14U A/AAA

15U

16U

6 hour minimum*

 

*4 of these hours must be worked at a Delano hosted tournament.

 

10U – Tier 1

12U – Tier 1

14U Softball

16U Softball

6 hour minimum*

 

*4 of these hours must be worked at a Delano hosted tournament.

 

Volunteer Opportunities:

There are several opportunities throughout the season to satisfy the minimum volunteer requirement.  This includes but is not limited to:

Spring Clean Up                                          Evaluation Nights

4-Plex Concessions                                    Delano Hosted Tournaments

Year End Maintenance                                Special Projects

Full Time Head Coach/ Assistant Coach     Other DYBSA Board and Coordinator  Positions

Please consider volunteering outside your son’s/daughter’s tournament and see some of the other players in our community play.  Consider bringing your older children to help and support their friends as they play!

 

Additional Volunteer Clarification:

1. League game concessions and tournaments are required volunteer duties.  All team families will be scheduled to work both of these throughout the season.

2. Head Coach, Assistant Coaches, and Team Managers fulfill the 4 hour minimum volunteer requirements by holding these positions.  These positions ARE NOT EXEMPT from the 4 hour tournament volunteer requirement on A/AA/AAA and Tier 1 teams.

3. While the following tasks are appreciated and useful during the season, they are NOT eligible for volunteer hours: base-coaching, keeping book (unless as Asst. Coach), field prep for regular games, etc. 

 

If you have any questions about eligible volunteer work, please contact Laura Carlson-Heideman at her contact email above.

Thank you for helping to  make this a great 2018 season!


Tournament Sign Ups

This section will be used to post Volunteer Opportunities for Delano Hosted Tournaments.  Please check the website calendar for dates of our upcoming tournaments; then check back here to see specific opportunities.


VOLUNTEER OPPORTUNITIES ARE MANAGED BY SIGN UP GENIUS

We will be using a free service called SignUp Genius at http://www.signupgenius.com to help manage sign up needs throughout the season.  This is an online template that will help manage volunteer needs and the volunteer tracking.  It will also streamline the communication for volunteer opportunities/needs that DYBSA needs filled.

Reminders will be sent a day or two in advance.

Finally, this will be the main document that will be used to track volunteer hours and if you have met the requirement to be refunded your deposit check.

 

Instructions for SignUp Genius

  1. Email will be sent notifying of volunteer sign up.  Click link
  2. Check time slot/s
  3. At bottom of page, click "Submit & Sign Up"
  4. Click "Sign up now"

If you're looking for what's available and may not have received an email follow these instructions:

  1. go to www.signupgenius.com
  2. Click on "Find a sign up" using my email: dybsavolunteer@gmail.com

There you will see several sign up opportunities for the different needs the association is trying to fill.  Thanks for helping out!

YOU'RE FINISHED!  We'll see you at your selected time/place.